RTI International is one of the world’s leading research institutes, dedicated to improving the human condition by turning knowledge into practice. Our staff of more than 3,700 provides research and technical services to governments and businesses in more than 75 countries in the areas of health and pharmaceuticals, education and training, surveys and statistics, advanced technology, international development, economic and social policy, energy and the environment, and laboratory testing and chemical analysis.
The Knowledge Sector Initiative (KSI) program is a joint initiative between the Australian Government and BAPPENAS (The National Planning Agency) to improve the quality of public policies in Indonesia through the use of research, analysis and evidence. The program seeks to achieve this by supporting the capacity building of think tanks, to improve the quality of their research to meet policy maker’s needs, improve systems and regulations in government to support research-based policy making, and to develop effective models for procuring and using research to strengthen policies in education, health and social protection that will benefit the country’s poor. The program, projected to be 15 years in duration, began implementation in May 2013.
The overall goal of KSI is that Indonesia has the capacity to develop effective and socially accountable policies that meet priority development needs. Revitalising the Indonesian knowledge sector is an enormous effort, well beyond the scope of any one agency or development partner. DFAT’s objective in supporting this program is to catalyse reform efforts by providing its partners with a framework and resources to drive a reform process. It does not do everything. Designing the program interventions required striking a balance between the need for a comprehensive approach to knowledge sector reform and realism about what can be achieved with limited capacities, resources, and timeframes. Nevertheless, analysis suggests that in Indonesia the time is ripe for launching this change.
RTI International as the managing contractor for the Knowledge Sector Initiative (KSI) Project is seeking highly qualified candidates to fill the following four positions to be based in Jakarta, Indonesia:
- GRANTS MANAGER (1 position)
- INTERMEDIARY COMPONENT LEAD (1 position)
- PROGRAM OFFICER (GOVERNMENT RELATIONS) (1 position)
- ADMINISTRATIVE ASSISTANT (1 position)
I. GRANTS MANAGER
Under the guidance of the Team Leader of the KSI project and Grants Management Unit (GMU) in the RTI home office, the KSI Grants Manager will lead administration of a large grants program implemented under the KSI project, from grants solicitation to grants closure, including supervision of Grants Officers.
Grants Manager Essential Duties and Responsibilities:
- Responsible for day-to-day administration of grants awarded under the project that will encompass the solicitation phase through closure
- Monitor compliance with (a) award-specific requirements and (b) applicable regulations as incorporated into the KSI contract
- Develop and implement training programs for the KSI team related to grants implementation and for grantees receiving funds from the project
- Supervise 3 Grants Officers
- Issue RFA’s in consultation with the project team
- Review and negotiate all grant applications and participate in evaluation/selection committees
- Coordinate and conduct compliance review(s) and pre-award surveys
- Provide guidance to grantees on rules and regulations applicable to assistance instruments as well as program reporting
- Capacity Building
- Using the information collected pre-award, develop a monitoring plan for grantees
- Provide capacity building training to local organisations which has been customized to meet the organisation’s needs
- Coordinate and facilitate any capacity building activities among the technical teams or outside firms/consultants
- Post Award
- Coordinate execution of award documents (pre-award authorizations, awards, modifications, etc.)
- Ensure compliance with award terms and conditions
- Coordinate field activities and communication among grantees and AusAID (e.g., legal, finance, status reporting, procurement)
- Make routine site visits to ensure compliance and program objectives are met
- Oversee the review and processing grantees’ invoices for compliance and coordination with technical teams for performance measurement
- Assure the project maintains grants files including records on monitoring and evaluation and other quality control activities (financial, programmatic, proof of performance)
- Closure of completed grants
- Bachelor’s degree or Master’s in Business Administration, Finance, Accounting, Public Administration, International Relations, or related field.
- At least 12 years relevant experience (with Bachelor’s) or 9 year (with Master’s) in grants management/administration and international development projects, preferably AusAID-funded, or relevant work experience in projects supported by international organisations (UN, World Bank, USAID)
- Leadership qualities and supervisory experience
- Strong background in management and administration, finance and accounting is highly desirable
- Demonstrated experience providing training and developing capacity building/sustainability plans for local organisations
- Solid knowledge of AusAID Grants Management Guidelines and/or USG assistance-related regulations
- General knowledge of accounting principles and procedures
- Proficient in Microsoft Office package, especially Excel
- Excellent communication and interpersonal skills
- Fluency in English (both oral and written)
II. INTERMEDIARY COMPONENT LEAD
The objectives of the assignment as follows:
- Capacity building and core funding for selected research and intermediary organisations –Participating government and non-government organisations will be able to develop and sustain communicate, assess and package research findings effectively to policy makers and other users. This program will also incorporate DFAT’s ongoing support to the SMERU Research Institute. The main focus of this activity is to build up independent research which may influence policy or help formulate ideas within societies and frame policy discussion over the longer term.
- Develop and facilitate activities, forums and relationships between supply side, intermediary and demand side stakeholders that cultivate communication norms between researchers and policy makers.
Intermediary Component Leader Essential Duties and Responsibilities:
The Intermediary Lead (Research Lead) will manage the capacity building and development of systems that effectively translate research and evidence into usable formats that address policy makers needs.
a. Over all leadership of the activities above specifically in directing and achieving capacity building targets for local intermediary and demand and supply side organisations. specifically:
- Develop detailed approaches to and mechanism for the selection of intermediary organisations to receive support under the program.
- Oversee the process of developing solid linkages and understanding of needs and roles between government and non-government project partners through intermediary partners.
- Develop and manage capacity building activities for intermediary organisations with the ODL team
- Oversee the design and implementation of the Thought Leadership and Research/Policy Makers Laboratory training activities.
b. Working closely with the Lead Technical Advisor and the Senior Management Team to ensure that intermediary capacity building activities are directly linked to the objectives of the overall program and specifically to Components 2, 3, and 4.
c. Working closely with the M&E Team to help set broad parameters for measuring the overall success of components and some hypotheses for measuring program success.
d. Manage the relationships and of all intermediary organisations with the AIP4 program and amongst and across the partners themselves through the development of a “family” network of research organisations that targets sustainable research relations and collaborations.
e. Supervision of all AIP4 team members working directly on intermediary activities.
f. work collaboratively with national level counterparts (e.g. from BAPPENAS, Supply Side Organisations and Balitbangs, and others) to ensure buy-in and assist the Senior Management Team in capacity building for various stakeholders.
g. Manage the M&E team and all activities including all operational research, research design, evaluation design, data collection, data management, data presentation and report writing for the project, including regular and required reporting to DFAT.
- At least 15 years of professional experience and demonstrated research design, implementation, direction and established research capacity building experience and skills. At least 10 years of experience in policy research and knowledge to policy theory a must.
- PhD in relevant social policy and social policy research.
- Excellent communication and inter-personal skills. Ability to work well within a team and to work effectively with government and non-government education stakeholders in the field.
- Highly advanced English writing skills and strong Bahasa Indonesia speaking and writing skills a plus.
III. PROGRAM OFFICER (GOVERNMENT RELATIONS)
The KSI Program Officer for Government Relations will be embedded within the Bappenas Directorate of Industry, Science and Technology, Tourism and Creative Economy to:
- liaise between the implementation team of the Knowledge Sector Initiative and its relevant counterparts within Bappenas; and
- support the Directorate of Industry, Science and Technology, Tourism and Creative Economy to manage the Knowledge Sector Initiative through the Program Technical Secretariat.
The objectives of the assignment are as follows:
- To ensure that strong working relationships are established between the Knowledge Sector Initiative implementation team and its relevant Bappenas counterparts.
- To ensure that the Directorate of Industry, Science and Technology, Tourism and Creative Economy is across the programmatic substance of the Knowledge Sector Initiative necessary to enable them to make informed decisions on the program.
Program Officer (Government Relations) Essential Duties and Responsibilities:
- Directly manage relationships and liaise with KSI counterparts in Bappenas to ensure clear communication, shared and cleared objectives for all activities at large.
- Provide reports, briefings, and other technical input as required to support Bappenas in effectively performing its role to manage the Knowledge Sector Initiative. This includes overseeing technical, logistical and administrative support provided to the Program Technical Secretariat.
- Working with the project staff, other Program Officers, program partners and other relevant sections in Bappenas to identify, facilitate and manage cross program collaboration and synergies.
- Work with the project’s monitoring and evaluation team and other relevant sections in Bappenas to implement M&E activities and collect data related to the project’s M&E requirements.
- Assist KSI counterparts in Bappenas to meet the Government of Indonesia’s reporting requirements on donor-executed grants.
- Comprehensive knowledge of Indonesian Government systems, including substantive experience of working closely with Indonesian government institutions. Experience in working with or providing support to Bappenas is highly preferred.
- Excellent communication, facilitation and inter-personal skills.
- Ability to work well within a team.
- A tertiary education qualification in a relevant discipline.
- Excellent writing skills in Bahasa Indonesia. Fluency and capacity to read and write reports in English preferred.
IV. ADMINISTRATIVE ASSISTANT
Performs administrative duties to support the Program Technical Secretariat of the Knowledge Sector Initiative in Bappenas. Responsibilities include communication; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; maintaining appropriate documentation of activities; and stakeholder relations. Requires strong computer skills, flexibility, excellent interpersonal skills, project coordination experience, knowledge of Indonesian government reporting systems, and the ability to work well with a wide range of program stakeholders.
Administrative Assistant Essential Duties and Responsibilities:
- Organize, schedule and prepare for meetings with key people and partners
- Arrange travel reservations and logistics as required for the purposes of Bappenas team members’ participation in Knowledge Sector Initiative activities
- Assist in the preparation of administrative reports, including expenditure reports and financial acquittals
- Provide other administrative and office management support, as needed
PROGRAM SUPPORT TO KSI PROGRAM TECHNICAL SECRETARIAT
- Take notes and action minutes at key program meetings
- Compile and disseminate program materials and documents
- Conduct research and literature review, as assigned
- Prepare briefs and memos on key program issues, as assigned
- Assist in drafting, editing and disseminating written communications
- Assist in responding to email and other correspondence
- Capture, process and organize incoming information flow to Bappenas members of the Program Technical Secretariat
- Maintain reference material, project support materials, and financial reports as required
- Maintain a work load management database and track progress, to ensure timely responses to project activity-related requests
- Bachelor’s degree with 4 years’ related experience;
- Excellent written and verbal communication skills in English and Indonesian;
- Ability to prioritize issues and make recommendations to program procedures;
- Strong organizational skills and attention to detail, with the ability to be flexible and work well under pressure in a multi-task environment;
- High degree of professionalism and sensitivity to confidential matters;
- Excellent interpersonal skills, and ability to work independently and perform in a matrixed, multi-cultural environment; and
- Experience using MS Word, Outlook, PowerPoint, Excel applications, and web-based systems.
Interested candidates should send the following documentations:
- A maximum of one-page Statement Letter in English on how and why Applicants are suitable for the position.
- Most updated CV with salary history and reference letters from previous employers.
Please submit the application by 10 May 2014 to firstname.lastname@example.org.
RTI values equal employment opportunities. Female candidates are encouraged to apply.
Only short listed candidates will be contacted.