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Administration Assistant – Conservation International Indonesia

Oleh   /   Rabu 27 Maret 2013  /   Tidak ada komentar

Conservation International Indonesia, an International Non Governmental Organizations, is seeking to fill the position of Administration Assistant based in Jakarta, with minimum requirements:

  • A diploma in general managementor administration or other related fieldwith Minimum of two (2)yearsworking experience in similar position.
  • Able to operate MS Excel. Word, PowerPoint,Internet.
  • Able to communicate in both native language and English.
  • Punctual and reliable
  • Attentive, friendly and pleasant personality.

This Position will be responsible to:

  • Perform secretarial duties (greet guests, answering phone, sending and receiving e-mails and faxes, establishing and maintaining files of incoming and outgoing communications).
  • Receive all incoming mails, record and forward to related staff.
  • Prepare and maintain office address directory, staff directory and disseminate to all office in CI Indonesia on regular basis.
  • Organize domestic travel arrangements for CI staffs and guests (ticket and accommodation) according to CII policy and procedures.
  • Maintain the office vehicles log and routine services. Ensure that CI’s vehicle (Car & Motorcycle) licenses are renewed on yearly basis prior expiration.
  • Liaise with vendors, contractors; obtain outside services such as maintenance, computer technician, etc.
  • Order supplies of printed materials for the office (letterhead, envelope, business cards, etc.) and ensure that sufficient supplies are available.
  • Maintain system to establish adequate stock levels of office supplies. Monitor usage and reorder when supplies diminish to a pre-established level.

Interested applicants should submit their resume and 3 references to hrdciindonesia@gmail.com the latest on 31 March 2013. Only shortlisted applicants will be contacted. For more information about CI, please visit our web: www.conservation.or.id/ http://www.conservation.org.

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