Plan is an international humanitarian, child-focused development organization without religious, political or governmental affiliation. Plan’s vision is a world in which all children realize their full potential in societies that respect people’s rights and dignity. Plan International Indonesia started to operate in Indonesia on 1969.
Due to organizational new CPP project, Plan International Indonesia is looking for a dynamic Indonesian national to fill the position of:
Finance and Admin Project Coordinator (Jakarta Based).
R.1. Finance in DtZ Program
Assist Country Finance Manager in the preparation of annual budget from data compilation up to data entry to ensure that the budget is submitted on time and accurate, Assist Country Finance Manager in controlling liquidity such as preparing forecast and fund request in DtZ Program, compiling and manage forecast and fund request from the local CSOs partners.
Ensuring that the daily accounting activities such as invoice payment processes including the maintenance of the subsidiary ledger for advances, deposit, installment payments and withholding tax is in accordance with Plan’s financial and accounting system, Conduct partner assesment on finance and accounting and review the budget, Maintain correct data in GL, manage and conduct the month-end and year end closing processes at GL, Communicate the finance and accounting policy and procedure to all partners.
R.2. Maintain Human Resources administration in the Program
Maintain Personnel records (personal files, leave records, insurance related, etc) in coordination with P & C Supervisor, Manage recruitment of consultant, facilitators, contractors, for DtZ projec.
R.3. Manage Finance & Admin Unit staff and internal administrative systems and procedures
Determine/modify job descriptions of finance & admin staff unit as required, in coordination with Human Resources Department, Comply with internal administrative system and procedure as needed, Communicate the revision by the Finance Manager and update from donor on organization system and procedure.
R.4. Coordinate the implementation of audit in the Finance & Admin Unit with the staff and auditor
Provide financial data during the field work done by internal and external auditor, Maintenance of Audit Action List responses and tracking of follow up actions from Finance and Admin audits.
R.5. Manage the purchases of goods and services for project and office supplies and equipment
Make sure the procurement process is conducted timely and in appropriate manner, Approve the procurement (based on the DOA), Update the supplier data base of the Program, ATS working well in the Program.
Checking/reviewing Monthly Financial Statement, preparation and submission of Year End package, Prepares and review reports such as quarterly reports, travelling report, inventory report and FA report, using of car analysis, using of gasoline analysis, using of phone calls analysis and etc, as required by the CD (management) and Regional office.
R7. Manage Plan Asset
Establish a system of maintenance for Plan asset such as vehicle, log book, motorcycle, copy machine etc., Maintain Plan fixed assets and non-fixed asset item such as update records of fixed asset and non-fixed asset items, proposed disposal to Plan Managers, execute disposal, do physical inspection/check of fixed asset and non-fixed asset items.
Education: University degree in Economics, majoring in Accountancy is preferable.
Knowledge and Skill: CCCD, Child right, Child participation and CRC, Administration policy & procedure;HR Policy and procedure, Computer , Interpersonal relation , Negotiation, Team work, Communication.
Attitude: Personal integrity, Accuracy , Interest in details, Willingness to learn and upgrade capacity and skill that would give contribution to the project, organization, partners and his/herself.
Experience: At least three years of experience in related field, Supervisory experience
Range Salary : IDR 4 500 000, – 6 500 000,-
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by email not later than April 16, 2016 to: HRD.Indonesia@plan-international.org.
Please fill the ‘subject’ column of the e-mails in this format: (The Position)–(Your Name). File attachment not later than 1MB.