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Finance Officer (CARE International Indonesia)

Oleh   /   Senin 31 Januari 2011  /   Tidak ada komentar

Several Vacant Positions at CARE International Indonesia: ENRTP Project-South Sulawesi

CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit.

CARE Indonesia in South Sulawesi is currently recruiting the following position for its project:

JOB TITLE        : PROJECT MANAGER (PM)
DEPARTMENT/PROJECT : PROJECT/ENRTP
REPORTS TO   : REGIONAL PROGRAM  MANAGER
BASE    : PALOPO – SOUTH SULAWESI

JOB TITLE        : DISTRICT FACILITATOR (DF) -4 Post
DEPARTMENT/PROJECT : PROJECT/ENRTP
REPORTS TO   : PROJECT MANAGER
BASE    : BONE, WAJO, LUWU & LUWU UTARA – SOUTH SULAWESI

JOB TITLE        : VILLAGE FACILITATOR (VF) -4 post
DEPARTMENT/PROJECT : PROJECT/ENRTP
REPORTS TO   : DISTRICT FACILITATOR
BASE    : BONE, WAJO, LUWU & LUWU UTARA – SOUTH SULAWESI

JOB TITLE        : MONITORING & EVALUATION  OFFICER  (M&E)
DEPARTMENT/PROJECT : PROJECT//ENRTP
REPORTS TO   : PROJECT MANAGER
BASE    : PALOPO – SOUTH SULAWESI

JOB TITLE        : FINANCE OFFICER (FIN-O)
DEPARTMENT/PROJECT : SUPPORT/ENRTP
REPORTS TO   : PROJECT MANAGER
BASE    : PALOPO – SOUTH SULAWESI

JOB TITLE        : ADMIN & PROCUREMENT OFFICER  (APO)
DEPARTMENT/PROJECT : SUPPORT/ENRTP
REPORTS TO   : PROJECT MANAGER
BASE    : PALOPO – SOUTH SULAWESI

OBJECTIVE OF THE PROJECT:
The overall objective of this project is: Coastal populations in Indonesia are increasingly resilient to the negative impacts of climate change. Resilience can be defined as: The ability of a community to resist, absorb, and recover from
the effects of hazards in a timely and efficient manner, preserving or restoring its essential basic structures, functions and identity. Resilience is a familiar concept in the context of disaster risk reduction (DRR), and is increasingly being discussed in the realm of adaptation. A resilient community is well-placed to manage hazards to minimize their effects and/or to recover quickly from any negative impacts, resulting in a similar or improved state as compared to before the hazard occurred. There are strong linkages between resilience and adaptive capacity; consequently, resilience also varies greatly for different communities and even within different community groups.

1. PROJECT MANAGER (PM)
MAJOR FUNCTIONS:
This function takes on the main coordination of district counterpart agencies, provision of management, guidance and technical support. It will further manage and coordinate staff and partners input and generate field reports.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Develops detailed work plans for the CARE Building coastal resilience to reduce climate change impact in Thailand and Indonesia (BCR CC) in collaboration with other CARE staff in Indonesia, in liaison with others working on adaptation across the CARE network
  • Develops specific adaptation strategies with CARE program staff and key partners  to ensure CARE programs are risk assessed with a climate lens; adaptation measures are mainstreamed, and robust monitoring and evaluation systems are in place
  • Supports implementation of a holistic vulnerability assessment for Coastal area in teluk Bone, taking into account ecological and social systems, to identify climate change ‘hot spots’ and areas of ‘climate refugia’ which may be more resilient to climate related impacts.
  • Monitors and disseminates relevant scientific developments on climate change impacts and adaptation strategies, particularly as they affect biodiversity and communities in South Sulawesi and Indonesia, and disseminate best practice.
  • Supports CARE District facilitators in the region to build relationships with relevant government departments, supporting development of national climate change policy and adaptation strategies, and helping to ensure adaptation is mainstreamed into national development policies and at local planning level
  • Act as the focal point in CARE for providing adaptation advice to field-based projects and programs, and liaising with the CARE network
  • Ensures that CARE’s project activities on adaptation contain a significant element of lesson-learning, for example through organizing dissemination workshops, so helping to improve sharing of best practice regionally and globally

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs

SUPERVISES :  District Facilitator, Admin & Procurement Officer, Finance Officer & Monev Officer.

REQUIRED QUALIFICATIONS AND SKILLS

  • Minimum of 5 years management-level INGO experience (10 years or more preferred)
  • Proficiency in written and spoken English.
  • A degree in Natural resources management and sound scientific background in climate change, natural resource management or biodiversity and/or the demonstrable ability to master complex scientific issues.
  • A broad understanding of the various aspects of climate change adaptation methods, tools and frameworks.
  • At least three years experience of working on climate change or related environmental issues either in an NGO or the public or private sector.
  • Substantial skills and field experience of project and program design, management, monitoring and evaluation.
  • Experience of implementing and reporting on donor funded projects
  • Excellent presentation, communication and facilitation skills.
  • Specific expertise in certain aspects of climate change adaptation practice would be welcome, organizational change, climate change science and integration of climate change issues into the design, monitoring and evaluation of projects and programs
  • An understanding of climate change and conservation challenges for developing countries, with the ability to recognize and work with local and national level priorities to identify linkages policy and adaptation in practice.
  • Cultural sensitivity and ability to respect and work well with people from different backgrounds and disciplines.
  • he ability to work within complex institutional environments and across the CARE network
  • Proven ability to work as part of a team, and as part of a wider network, is essential.
  • The commitment and drive to achieve challenging goals; a problem-solving attitude is essential.
  • A self starter with the ability to work where necessary to short deadlines

WORKING CONDITIONS:
Travel 80% within project are covered

2. DISTRICT FACILITATOR (DF) -4 Post
MAJOR FUNCTIONS:
The DF will supervise directly the Village Facilitators (VFs), work closely with the M&E and closely coordinate the project activities with the partners.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Coordinate project implementation with the partners and other agencies involved in ENRTP related activities and projects.
  • Developing detailed implementation and budget plans for district level.
  • Establish relationships with key project partners at district levels of the GOI and LNGOs.
  • Oversight of implementation of all project components in the related district.
  • Supervision of VFs and district office staff. Monitor and evaluate their work.
  • Supervise and monitor all project activities in the district.
  • Provide technical support, as necessary to the VFs.
  • Assist the PM and local GoI in developing matching funds for related local GOI.
  • Assist PM to coordinate, facilitate and supervise the implementation of the consultative meetings during the rural village selection process.
  • Responsible for the quality and timely completion of CCVA (Climate Changer Vulnerability Assessment) in communities selected by district during the village selection process.
  • Review and prioritize Letters of Commitment submitted by villages qualified and interested in participating in ENRTP, and then, facilitated by the PM, and district GoI select villages according to the selection criteria in an open and transparent manner.
  • Determine the training need necessary for increasing capacity of local GOI institutions.
  • Organize regular and annual review meetings with key stakeholders to monitor project
  • Responsible for collection, entry and analysis of data collected by the VFs.
  • Maintain an inventory of CARE assets in the district and villages. Make sure that all project assets are used properly.
  • Prepare and submit monthly financial and project progress reports to PM in a format developed by PM.
  • Make sure that the VFs and district staff are aware of the CII policies and regulations and that the policies and regulations are strictly followed.

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs

REQUIRED QUALIFICATIONS AND SKILLS

  • Bachelor Degree in relevant study and/or a minimum four years of work experience in livelihood project with on climate change adaptation;
  • At least four years experience working with international and local non government organizations;
  • Familiarity with community level participatory approaches;
  • Facility with Excel and Word;
  • Demonstrated capacity to work as a team member.

3. VILLAGE FACILITATOR (VF) -4 post
MAJOR FUNCTIONS:
This position will be supervised by District Facilitator. VF will work together with other CARE project Staff and other partner to design, planning and implementing activities in community with related institutions.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Work with in co-operation with Local Government, opinion leaders, religious groups, and community based organizations (CBOs), etc across the target areas, providing information to the community about Building coastal resilience to reduce climate change impact in Teluk Bone, South Sulawesi (BCR CC) and its components.
  • Organize meetings or events together with the village leaders and or water committee for the purpose of project implementation
  • Facilitate and assist community organization to manage WSS and health and hygiene education, reflecting gender equity and poverty targeting principles.
  • Build community capacity and assist community in developing the Community Action Plan (CAP), related to the livelihood and climate change adaptation.
  • Address complaints and questions about the project and help ensure transparency in all project implementation and decision making.
  • Monitor and evaluate project activities in community level, in coordination with Monev Officers.
  • Provide timely and accurate progress reports for the supervisor and other partners as appropriate
  • Monthly Update of Project Activities Reports (Including database, indicator tracking tables, etc)
  • Other tasks may reasonably requested by supervisor

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs

REQUIRED QUALIFICATIONS AND SKILLS

  • Have a degree Public Health/Environmental/
  • At least 3 years experience working with international and local non government organizations
  • Familiarity with community level participatory approaches
  • Proven good ability as a Facilitator
  • Facility with Excel and Word
  • Demonstrated capacity to work as a team member

WORKING CONDITIONS:
Travel 80% on the area project covered

4. MONITORING & EVALUATION  OFFICER  (M&E)
MAJOR FUNCTIONS:
The monitoring and evaluation will require developing and populating a project data base and generating reports on the status of established performance indicators.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Develop routine monthly, quarterly, semi-annual, and annual data collection systems (information to be collected, recording formats, schedules, and who responsible) that record and document observable (both qualitative and quantitative) outputs, outcomes, and impact.
  • Designing a “CAR (Collection, Analysis and Reporting Indicator Framework” in coordination with the project team
  • Assist in monitoring project indicators as they relate to the overall project design, goals, and objectives.
  • Ensure that all indicators meet Donor requirements (e.g. are specific, defined, useful, and measurable with project resources)
  • manage the data collection schedules and activities of Information Monitoring & Evaluation Officers and other field staff as necessary, ensuring good coordination between MonEv/MIS and Program Field Staff.
  • Oversee the creation of a database system that can easily and accurately input data into the system; Funnel and organize the data; Output the data in forms (such as charts, graphs, tables, maps) that are easily understood and useful to all stakeholders
  • Prepare and provide routine/scheduled MonEv reports and ad-hoc reports as required.
  • Develop capacity of MonEv and program staff in setting goals and objectives, identifying outputs, outcomes, and impacts, and collecting and using indicator data
  • Provide training for the SWASH staff in the MIS procedures, data entry, reporting, and other topics necessary for data collection and the implementation of the monitoring and evaluation activities;
  • Develop and produce reports of the monitoring data in a format provided by the Program Manager.  The reports will be in both English and Bahasa Indonesia;

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs

REQUIRED QUALIFICATIONS AND SKILLS

  • University graduate with S1 in statistics, management, social sciences, or similar discipline.
  • Minimum of 2 years experience developing data bases with MS Access and/or MS Excel.  Must be able to develop reports in tabular format and track data over a multi-year period.
  • At least 1 year experience in monitoring large projects.  This experience should include collecting and coordinating data from remote sites and providing support to staff responsible for monitoring the activities.
  • Working knowledge of English.  Must be able to convert data collected in Bahasa Indonesia into reports that are in both Bahasa Indonesia and English.
  • Good attention in details.

WORKING CONDITIONS:
Travel 10% within project area covered

5. FINANCE OFFICER (FIN-O)
MAJOR FUNCTIONS:
The Finance Officer contributes to the overall performance of the sub office by ensuring that all disbursements and receipts are processed correctly and reported on time

MAJOR DUTIES AND RESPONSIBILITIES:
Transactions Processing and Documentation

  1. Process advances (travel advance and project advance) and Enter into SCALA.
  2. Review and process travel expense reports (TER), project expense reports and enter into SCALA.
  3. Process medical payments and enter in SCALA.
  4. Prepare bank transfer letters and cheques.
  5. Process utilities and any other payments related to the operation of the SWASH offices in the province and districts.
  6. Prepare all procurement payments (PO and Non PO).
  7. Process cash receipts from staff and ensure that they are deposited in a timely manner.
  8. Place ‘paid’ stamp on all documents that have been paid.

Financial Management and Analysis

  1. Audit petty cash payments (disbursement) and enter that in Scala after review.
  2. Manage the petty cash float by ensuring re-imbursements are made on time and disbursements are accounted for properly.
  3. Prepare bank reconciliation on time.
  4. Ensure that where there are errors, adjusting entries are raised to effect corrections.
  5. In consultation with PC prepare monthly requests for funds required for the office operation.
  6. Prepare and submit monthly financial reports to the Accountant.

Custody and Filing

  1. Maintain a list of blank and signed cheques.
  2. Ensure that all documents are filed properly and on time.

Others
Any other duties that maybe reasonably assigned by the Accountant and PC. This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned
as necessary according to organizational needs

REQUIRED QUALIFICATIONS AND SKILLS

  • University degree in Accounting
  • At least three years working experience in Finance
  • Good communication in Indonesian and English, both spoken and written
  • At least three years experience working with international and local Non Government Organizations
  • Initiative, working under pressure and good motivation
  • Ability to operate standard computer programs (Window, Excel, Outlook & Internet, PowerPoint)
  • Ability to build and work in teams
  • Minimum 2 years experience in Secretarial, Administration Area & Procurement.
  • Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision
  • Trustworthiness, integrity, Good analytical thinking and attention to detail
  • Ability to work under pressure and tight deadlines
  • Ability to work in a team and a Customer satisfaction oriented

WORKING CONDITIONS:
Travel : 10 % within project area covered

6. ADMIN & PROCUREMENT OFFICER  (APO)
MAJOR FUNCTIONS:
The Admin/Procurement Officer (APO) is to provide procurement, secretarial and  administration services to all ENRTP project staff in Palopo, South Sulawesi.

MAJOR DUTIES AND RESPONSIBILITIES:

  • Assist Project Manager to collect Travel Expense Report project staff
  • Assist Project Manager to prepare a letter, Project data, and Monthly report
  • Assist Project Manager to process the office supply procurement
  • Control and monitor the office supply use and availability for regular needs of project staf
  • Prepare contract for services and repair office equipment, rent Office, car, ect.
  • Prepare ROP and breakdown of invoices for office utilities, courier and others
  • Maintain and monitoring organization’s assets, including vehicles/motorcycles.
  • Monitoring log and fuel consumption analysis properly by establishing vehicles/motorcycles files.
  • Manage regional asset list for below and above US$ 200 and under US$ 200
  • submit monthly asset report to Regional Office Coordinator  in 1st week of each month.
  • Processing the procurement request for  project and ensure the process comply with CARE Indonesia Procurement Manual.
  1. Files/documents important and confidential paperwork such as document transactions for data base, for local list vendor/supplier and records all vendors/suppliers profiles.
  2. Updates and submits Procurement Status Report (PSR) to the Jakarta Procurement Officer
    • Establish and maintain regional “Approved Vendor List”
  3. Provide training and support to local partners on CARE procurement & administrative.
    • Coordinate with Regional Office Coordinator if there is personnel requisition for project purpose and other HR duties
  4. Arrange/book flight for staff for official travel purpose
  5. Arrange/prepare documents to be shipping to  Head Querter, other field Offices or Overseas in necessary
  6. Assist Supervisor as requested

This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs

SUPERVISES :  Guard & Driver

REQUIRED QUALIFICATIONS AND SKILLS

  • Minimum Bachelors Degree in Administration or Management
  • Ability to communicate in English both spoken and written is preferable.
  • Ability to operate standard computer programs (Window, Excel, Outlook & Internet, PowerPoint)
  • Ability to build and work in teams
  • Minimum 2 years experience in Secretarial, Administration Area & Procurement.
  • Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision
  • Trustworthiness, integrity, Good analytical thinking and attention to detail
  • Ability to work under pressure and tight deadlines
  • Ability to work in a team and a Customer satisfaction oriented

WORKING CONDITIONS:
Travel : 20%

TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and
detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the
email subject.

Please submit your applications before 3rd February 2011 to CARE International Indonesia, Human Resources Unit:
Project Manager (PM):   recruit_470@careind.or.id
District Facilitator (DF):  recruit_471@careind.or.id
Village Facilitator (VF):  recruit_472@careind.or.id
Monitoring & Evaluation  Officer  (M&E): recruit_473@careind.or.id
Finance Officer (FIN-O):  recruit_474@careind.or.id
Admin & Procurement Officer  (APO):   recruit_475@careind.or.id

“Only qualified applicants will be shortlisted”
www.careindonesia.or.id

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About the author

Yudhis adalah salah satu pengelola keuangan LSM, aktif di Yayasan Penabulu sebagai program officer.

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