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Financial Control: Process for Developing a Financial Policy

Oleh   /   Sabtu 13 Oktober 2012  /   Tidak ada komentar

We need a per diem policy because staff are doing regular work out of town, and they need to know in advance what money will be available for them. The allocations also need to be consistent and fair.

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Financial Control: Process for Developing a Financial Policy

Sumber: Financial Control and Accountability Toolkit by Janet Shapiro (CIVICUS)

You do not need to follow this order exactly, but you do need to cover most steps for each policy.

  1. Decide who should be involved in drawing up the policy.
  2. Make sure you have enough information to develop the policy.
  3. Set a time frame for the development of the policy.
  4. Clarify why the policy is needed. Write a short paragraph or sentence to explain the need. (e.g. We need a per diem policy because staff are doing regular work out of town, and they need to know in advance what money will be available for them. The allocations also need to be consistent and fair.)
  5. Clarify the existing situation. Write a short paragraph/sentence that does this. (e.g. This has always been decided on an ad hoc basis before.)
  6. Define any terms that need defining. (e.g. “Per diem” means daily allowance.)
  7. Clarify the purpose of the policy. What do you want the situation to be as a result of having the policy? Write this down. (e.g. This policy is intended to ensure consistency, transparency, accountability and proper forward planning.)
  8. Clarify organisational principles that underpin the policy (e.g. transparency, consistency). Note these in writing.
  9. Clarify who the policy will apply to. Write this down. (e.g. All staff travelling out of town overnight on project business).
  10. Put it all together and then circulate the draft policy for feedback.

What do you want the situation to be as a result of having the policy? Write this down. (This policy is intended to ensure consistency, transparency, accountability and proper forward planning.)

CIVICUS: World Alliance for Citizen Participation is an international allianceestablished in 1993 to nurture the foundation, growth and protection of citizen actionthroughout the world, especially in areas where participatory democracy and citizens’freedom of association are threatened. CIVICUS envisions a worldwide community ofinformed, inspired, committed citizens in confronting the challenges facinghumanity.

These CIVICUS Toolkits have been produced to assist civil society organisationsbuild their capacity and achieve their goals. The topics range from budgeting,strategic planning and dealing with the media, to developing a financial strategy andwriting an effective funding proposal. All are available on-line, in MS-Word and PDFformat at www.civicus.org and on CD-ROM.

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